Reviews
Loved by gyms like yours.
Gym owners run tighter operations on RollTrackApp every day.
Built for gyms, studios & dojos
So simple, you'll wonder why you used anything else
RollTrackApp is a modern management platform for gyms. It replaces outdated, bloated, and overpriced software with a single, intuitive product
No card required · Set up in an afternoon
What our customers say
Gym owners made the switch
Owners replace bloated, overpriced software with RollTrackApp and save thousands every month. Don’t take our word for it, hear it from them.
View all reviews“Switching my school to RollTrackApp saved me over 40% of what I was spending every month. I couldn't be happier with the service and the fact that they actually come from the Jiu Jitsu community”
Jaime Dietz-VelezOwner, GB Diamond BarFeatures
Everything your front desk needs
One system for the whole operation. Replace the spreadsheet, the card reader app and the filing cabinet.
Simple by design
Powerful, without the learning curve.
If your front desk can use a spreadsheet, they can run RollTrackApp. No manuals, no training days, just three steps between you and a tighter gym.
01
Migrate your members
Fill in one CSV template and upload. Every row is checked before anyone is created, and your roster lands on the right plans.
02
Set plans & prices
Create your memberships once. Billing, reminders and failed-payment retries run themselves from day one.
03
Run it from one screen
Roll call, payments, waivers and email: everything is two clicks from the dashboard, on any device.
No training neededWorks on any deviceLive in an afternoon
PaymentsGet paid.
See payments in action
Get paid.
Automatically.
Every card, every cash payment, every refund. Reconciled in one place, with the revenue picture updated in real time.
Live revenue. MRR, actual earnings and ARPU from the first of the month to today.
Never miss a dollar. Automatic retries on failed charges and reminders on overdue balances.
Cash included. Record front-desk cash alongside card billing in a single ledger.
Revenue breakdown
Gross collected this month
$3,725
$3,534
net, after fees
Card billing$2,609Cash payments$1,116Refunds-$99
Active students
$3,725
27 paying members
Overdue payments
$120
1 student past due
Paused, never billed
$742
6 students on hold
Stripe fees
-$92
processing cost
Needs attention2View all
Ana Reyes
Cash payment due
Marcus Cole
Payment failed
Select recipients
Choose the audience for this email. You can change it before sending.
Specific students
Hand-pick individual recipients
Group
Send to a saved student group
By status
Everyone with a membership status
All active
All trial & active members
Search by name or email2 selected
NDAdded
Nathan Doe
nathan.doe@example.com
JDAdded
Jood Doe
jood.doe@example.com
BGAdd
Bobby Guler
bobby@example.com
IJAdd
Isaac James
isaac.j@example.com
2 recipients selected
CancelContinue
CRM & emailTalk to your
See CRM in action
Talk to your
whole gym.
Reach the right members in a few clicks: hand-pick recipients, target by membership status, or email every active member at once.
Smart audiences. Specific members, saved groups, by status, or all active members.
Personalized. Merge each member's name, plan and next payment into every send.
Guided flow. Pick recipients, compose, review, then send with one click.
Draft emails. Drafts save automatically. Leave mid-email and pick up where you left off.
MigrationYour members,
Plan your migration
Your members,
moved in minutes.
Switching from another gym platform? Fill in one CSV template, upload it, and your whole roster lands in RollTrackApp. No retyping, no lost records.
One simple template. Download the CSV, drop in your members, upload. Extra columns are simply ignored.
Validated before it counts. Every row is checked first. Nothing is created until you review the report and confirm.
Plans matched automatically. Members arrive on the right membership plan, active or trial, ready to bill.
Nothing left behind. Enrollment dates, emergency contacts and notes come along for the ride.
students.csv
342 rowsAna,Reyes,ana.reyes@mail.com,Adult Monthly,cash
Marcus,Cole,mcole@mail.com,Kids BJJ,cash
Ines,Duarte,ines.d@mail.com,Annual Unlimited,none
342 of 342 rows valid
Your membersImported just now
ARActive
Ana Reyes
Adult Monthly
MCActive
Marcus Cole
Kids BJJ
IDTrial
Ines Duarte
Annual Unlimited
FromGymdeskMindbodyZen PlannerExcelor any spreadsheet
Policies & waiversSigned, sealed,
See waivers in action
Signed, sealed,
on file.
Write your waivers and agreements once. Members sign them right in the gym, and every signature is stored against their record.
Sign in seconds. Pick a policy, sign on the pad, done. No paper, no scanning.
Always on file. Every signed waiver lives on the member's profile, timestamped.
Know who hasn't. See at a glance which members still owe a signature.
Policies & waivers2 active
Liability WaiverSigned
Medical PoliciesAwaiting
Sign: Medical Policies
I have read this waiver and release in full, understand its terms, and sign voluntarily.
Printed name: Nicholas Bradley
Date: Jul 26, 2026
Sign belowClear
Stored on member profile
CancelSubmit & save
SecurityYour members' data,
Your members' data,
treated like it matters.
Gyms hold medical notes, minors' details and payment records. RollTrackApp is built so trust is never the weak link.
Encrypted end to end
Member data is encrypted in transit and at rest. No exceptions, no toggles.
PCI-compliant billing
Cards are processed by Stripe; RollTrackApp never sees or stores card numbers.
Role-based access
Owners, coaches and front desk each see exactly what their role allows.
Audit trail built in
Signatures, payments and edits are timestamped, traceable and GDPR-ready.
FAQ
Frequently asked questions
RollTrackApp is gym management software built specifically for gyms, studio and dojos; the billing, student tracking, and day-to-day tools owners actually need to run their gym, without the bloat of generic fitness platforms.
No. You can start your trial and explore the platform without entering payment info. Every RollTrackApp account comes with a 30-day free trial so you can test the platform before committing to a subscription.
No. Waivers are signed on a tablet at the front desk, and emails land in their inbox. Nothing for members to download or set up.
No setup fees. No long-term contracts. We believe software should earn your business every single month. RollTrackApp is completely month-to-month. You can cancel at any time with no penalties, hidden fees, or setup costs.
Yes. All payments are processed through Stripe, a PCI-compliant payment processor used by millions of businesses. RollTrackApp never stores raw card data.
Ready to run a tighter gym?
See RollTrackApp on your own roster. Book a 20-minute demo and we’ll import a sample of your members.